3 professional follow-up email templates
1. After Client Meeting
Subject: Great Connecting with You – Next Steps
Hi [Client Name],
Thank you for taking the time to meet with me today. I really enjoyed our discussion about [specific project/service/topic]. Your insights were valuable, and I believe we can create great results together.
As discussed, I will [briefly state next action, e.g., send a proposal by Friday / share documents]. Please let me know if you have any additional thoughts or requirements before we move forward.
Looking forward to collaborating with you.
Best regards,
[Your Full Name]
[Your Position]
[Your Contact Info]
2. After Proposal Submission
Subject: Proposal Submission – [Project Name]
Hi [Client Name],
I hope you are doing well. I wanted to confirm that you received the proposal I shared on [date] for [project/service]. The document outlines the key deliverables, timelines, and pricing that we discussed.
Please let me know if you have any questions or need further clarification. I’d be happy to adjust the plan to better align with your requirements.
I look forward to your feedback and hope we can move this forward soon.
Warm regards,
[Your Full Name]
[Your Position]
[Your Contact Info]
3. After No Response (7 Days)
Subject: Gentle Follow-Up on Our Last Conversation
Hi [Client Name],
I hope this message finds you well. I wanted to follow up regarding my last email sent on [date] about [project/proposal/service]. I completely understand how busy schedules can get, so I just wanted to check if you had a chance to review it.
If now isn’t the right time, no worries at all—please let me know a better time to reconnect. I’d be glad to adapt based on your availability.
Looking forward to your reply.
Best regards,
[Your Full Name]
[Your Position]
[Your Contact Info]
